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Northeastern British Columbia

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Fort St. John

Monday, June 11, 2018

 

Date Posted:

June 11-18, 2018

Job Order #

fsj832

Full/Part-time:

Please note this role will operate on a modified work schedule, Tues-Sat. or Sun-Thurs.

Employer/Location:

BC Hydro
Fort St. John, BC

Job Title:

Records & Documents Administrator (2) - Site C

Starting Date:

 

Wages:

This location is eligible for a Remote Incentive of 12%. Remote Incentives are paid bi-weekly to Full-Time Regular employees working in eligible remote locations.

Qualifications:
  • High School graduation with completion of an accelerated technology office program or equivalent.
  • The successful candidate will have approximately 2 years relevant experience in a similar working environment.
  • Satisfactory performance on this job requires approximately 18 months to acquire the additional knowledge/skills necessary to perform the full scope of this job.
Duties:
  • Acts as a resource to staff on the regulations associated with Freedom of Information and Privacy Act and the quality control program as it relates to the release, creation and disposition of information.
  • Creates and maintains Automated Document Management System and develops software to meet the needs of the SBU.
  • Co-ordinates the implementation of approved systems; trains staff on electronic systems; writes procedures to document changes to current work practices; monitors the effectiveness of manual and automated systems and procedures; identifies problems and potential impact and reports findings to Manager.
  • Acts as the key support person to the Freedom of Information Office.
  • Maintains liaison with both internal and external client groups; provides demonstrations of automated system to other Hydro groups.
  • Maintains the Central Repository of Records (both hard copy and electronic) by ensuring information is maintained in the most secure method to avoid loss of vital documents; provides a wide range of quality control duties including clarifying requests for release of information, opening and issuing file classification numbers and ensuring information is filed and returned to the appropriate location.
  • Receives all division or department correspondence, applies appropriate file number and routing of incoming correspondence to staff members for action; reviews copies of all work produced daily to ensure that accurate file numbers are applied and standards of production have been met.
  • Trains staff, contractors, consultants and vendors in the use of the document control system.
  • Performs a variety of administrative support functions relating to special and other information requests such as assembling a variety of documents and photographs for the department or SBU, examining a variety of original documents, negatives and photographs for completeness, clarity and relevance.
  • Performs duties of a minor nature related to the above duties which do not affect the rating of the job.
How to Apply:
Apply online at https://app.bchydro.com/careers/current_opp.html .

Competition number: BCH-T-8328-180611E1

Closing Date:

June 18, 2018